Bunch Library's Special Collections area is dedicated to collecting and preserving materials relating to the history of Belmont University and its forerunners: Cumberland University, Tennessee College for Women, Ward Seminary, Belmont College for Young Women, Ward-Belmont School, and Belmont College. These materials are housed in the Belmont University Special Collection. The collection also contains Belmont University publications, such as yearbooks, catalogs and bulletins, Belmont Vision (student newspaper), award-winning papers, and Master's and Honors theses. In addition, scrapbooks and memorabilia donated by alumni may be found in the collection.
Policies & Regulations
- Research will be supervised by the librarian in charge. Research will be done in the Special Collection Room. Patrons will not be left in the Special Collection Room unattended.
- The librarian in charge will pull requested materials. At no time will patrons obtain materials for themselves from shelves or file cabinets.
- All materials will be left as they were found, i.e. all bookmarks, notations, etc. left in place, all file contents remaining in the order in which they were found.
- All materials are non-circulating.
- Notes must be taken in pencil only. Pencils are available from the librarian in charge.
- Gloves must be worn when handling fragile items. Gloves will be provided by the librarian.
- Food or drink is not allowed in the Special Collection Room, or around the materials.
- The librarian in charge reserves the right to end a research session if procedures are not being properly followed.
- Phone and email requests will be processed within 48 hours, or as soon thereafter as possible.
Copies/scans may be made, with approval of the librarian in charge, by either the patron or the librarian. Approval will depend on the condition of the material and its intended use. Copies are $.10 per page; there is no charge for scans.
- Special Collection hours are by appointment only. Patrons should contact the librarian in charge at least 72 hours (3 days) in advance to schedule. Appointments will be scheduled when the librarian in charge can be present in the Special Collection Room.
- Patrons must explain the nature of their research and describe the specific materials or types of materials they hope to use. The librarian in charge will pull requested materials in preparation for the patron’s visit.
- The librarian in charge reserves the right to reschedule appointments if necessary.
- Walk-in visitors will be accommodated if possible, but this cannot be guaranteed.
- There will be no access to the Special Collection when the librarian in charge is not in the library. The librarian reserves the right to approve exceptions at his/her discretion, and will communicate such approval to library staff.
Use of the research:
- The Belmont University Special Collection is intended to record and preserve the history of the institution. It is available to those with an interest in that particular history, in the history of higher education in this locale over time, and in the activities of relatives who may have attended Belmont University or its forerunners.
- Any planned commercial use of information or images will require the filing of Belmont University’s Artistic Works License, available from the librarian in charge.
Belmont University Special Collections has partnered with Harpeth Hall to create a digital archives collection, housed on the World Wide Web. The Belmont portion of the collection includes yearbooks, catalogs, and selected school publications, ranging in date from 1898 through 1951.
To access the collection, go to: http://www.archive.org/details/harpethhall . Use the search field at the top of the page to search for a particular item, e.g. Milestones. Once an item is opened, the "Read Online" option is the easiest to use, and the text can be searched for individual names or keywords, using the search box at the top right of the screen.
Judy Williams, Research & Instruction Librarian